YF Business Meeting

14 October 2007, via Skype

Present:

Ben Watts, Thomas Watts, Julian Carver, Jimmy Green, Thomas Owen, Hannah Newport

1. YF Bank Account:

We have consulted with Yearly Meeting Tresurer Elizabeth Duke about setting up a YF Bank Account. We have decided the account will be called Aotearoa New Zealand Young Friends Meeting. The account will be with Kiwibank. The account will initially have 2 signatories who will be Julian Carver and Jimmy Green. We will add further signatories as required. The account will only require one signature to pay bills.

2. YF Camp 2008:

We have been advised that Leith Pugmire and Avon Lookmire are no longer able to help organise YF Camp 2008. Ben Watts has agreed to co-ordinate the organisation of next years camp. The first priority is to secure a venue which we will need to achieve by the end of November.

3. Summer Gathering:

Sarah Tailby - who is organising the Summer Gathering programme - has approached Young Friends to ask if we could present a session at Summer Gathering. We feel that YFs will not be in a position to give a presentation as a group, but if individual YF's are keen to run a session we will encourage them to do so.

We wish to actively encourage YF's to attend this years Gathering. Sarah has indicated that there are many events and activites that will require supervision. We will put a proposal to the Summer Gathering Organising Committee to see if we can organise a 'work for assistance with fees' arrangement.

We ask that from the beginning, the proposal be clear as to the expectations on the Young Friends who wish to take up the offer.

4. Summer Gathering Fundraising:

Sarah Tailby has advised us that there will be room to run a YF coffee fundraising venture if we choose to. Julian Carver will co-ordinate with Joanne Hall as to whether hiring a coffee machine is a viable option.

We are keen to see this as an outreach activity which could involve displays of YF activities etc.

The meeting was held by Skype between Christchurch, Wellington and Auckland

Clerk: Thomas Watts
Co Clerk: Julian Carver

Participants: Ben Watts,  Bridie Zwanikken, Charlotte Gordon, Hannah Newport, Jim Green, Julian Carver, Thomas Watts

1. We put forward the name of Hannah Newport as the YF Representative to Australia YF camp and Yearly Meeting. We encourage Chris Hall to attend if he wishes to go independently, and will consider providing some financial assistance if he does choose to go. (Hannah absented herself from the meeting during the discussion of this minute)
2. We put forward the name of John Graham to be the YF rep to the Historic Peace Churches Conference subject to his consent.
3. We ask Jimmy Green and Julian Carver to liaise with the Yearly Meeting Treasurer to set up a bank account for Young Friends. We will have two signatories for the account. All expenditure and reimbursements will be agreed at a YF Business Meeting prior to payment.
4. We agree to move the YF Blog to the same server as the Quaker web site. We will retain the same conditions regarding not linking from the Quaker web site and not having the blog indexed by Google.
5. We will hold YF business meetings every two months. The next YF business meeting will be on 21^st October.